Currently, the following forms are not available due to the system failure.
1. Application and eligibility
If that foundation does not allow you to receive other scholarships, you are not eligible to apply for this project. If that foundation does not restrict you, you can receive from this project and that foundation. As some foundations may reduce their scholarship amount depending on the amount of this project, please be sure to confirm with them.
This project is designed in collaboration with Tokyo Tech Academies (TAC-MI, SSS, ISE, and ToTAL), which provide career development contents. Students registered with these educational institutions are also encouraged to apply. However, please check with the administrative staff of each educational institute for the specific financial support system, as it differs from institute to institute.
Separate procedures are required. You have to contact the department in charge of the Tsubame Scholarship yourself. (The person in charge of the Tsubame Scholarship may contact you in advance.)
We cannot determine it, as it is related not only to income but also to other factors such as family situation and number of family members. For details, please contact the department in charge of tuition exemption.
Part-time jobs, RA/TA compensation, paid internships, etc. are not considered stable income and are not subject to the 2.4-million-yen annual income limit. Even in such cases, paid work that interferes with research, career development, or nurturing content initiatives is not acceptable.
The support period is up to 3 years from the month of enrollment in (entrance to or advancement from the master’s program to) Tokyo Tech’s doctoral program (from October for students enrolled in September). Even if you are selected in the middle of your doctoral program, the period will be 3 years from the time of admission. Their support period may end up being shorter than the standard duration of doctoral studies. For leave of absence and graduation extension due to life events such as childbirth, childcare, etc., the support may be continued or extended. Please consult us individually.
You may change your research plan as long as the fundamental plan remains unchanged. In the research report to be submitted once a year, there is a space to describe your plan for the next year, so please fill in your revised plan there. If your affiliation or academic supervisor changes and the research plan will be drastically revised, submit the request for modification of research plan.
We accept applications in both Japanese and English.
2. Research funds etc.
Under the tax law, it is miscellaneous income. Since it is not salary, tax certificate slips and the like cannot be issued but a certificate of receipt can be issued.
The research incentives will be directly transferred from Tokyo Tech to the account designated by the recipients. There are no restrictions on the use of it, and you are free to use it as you wish. You do not need to return unused incentives and there is no need to report the specific use of it.
The payment is made on the 21st of each month. If the fixed payment date falls on a holiday (Sunday, Saturday, or a holiday stipulated in 日曜日、土曜日又は国民の祝日に関する法律(昭和23年法律第178号)), the payment will be made on the day before the holiday. In the case of newly selected applicants, in principle, the payment will start on the 21st of the month following the date of selection. If necessary, the payment may be made retroactive to the first month.
In carrying out this project, you must make every effort to use expenses efficiently, fairly, and to achieve the maximum effect with the minimum cost, taking into consideration the fact that the project is funded by the public’s taxes. Please be sure to read the guideline for precautions regarding the use of research funds.
Each fiscal year, a budget code will be prepared for the research expenses of this project with your academic supervisor as the administrative budget manager. An execution limit will be set according to the dividend amount, and the funds can be used up to that amount. The selected applicants will not be able to operate the Purchase Request System. They are required to keep an expenditure book to manage their budget.
The expense category is “Expenses for education.”
For new recipients, research funds can be executed from the date of selection. In the case of continuing recipients, the research funds can be executed on or after April 1.
The unused amount of this project budget must be reported to JST by March 10. Please complete all the payment procedures by January 31 to determine that amount.
No problem as long as the quotation is valid. If you have any questions, please check with the Contracts division.
When acquiring goods of 500,000 yen or more, you must report to JST. Please submit a quotation, delivery note, and invoice to us. In particular, if you wish to purchase goods worth 500,000 yen or more in combination with other competitive research funds, etc., you must obtain permission from JST in advance. Please be sure to contact us before making the purchase.
It depends on situation. In case of non-fulfillment of obligations, improper reasons, etc., we may ask for a refund.
Replacement payment is allowed only when the amount is less than 1,000,000 yen and when it is deemed necessary and unavoidable to make the replacement payment because it would significantly impede the implementation of the research if it were not made. For details, please refer to the Replacement Payment Criteria.
The research funds and research incentives of this project will not be reduced. However, there is a possibility that the grant may be reduced at the Tokyo Tech Academy (TAC-MI, SSS, ISE and ToTAL), so please check with the office of the academy you are registered.
Since the research incentives are paid as an amount equivalent to living expenses and are different from RA expenses paid in exchange for labor, there is no problem.
Since you have been reviewed according to your research plan and have been selected as a recipient, you should basically proceed with your research on the theme written in your application. However, you may take a broad view of the theme. If your affiliation or academic supervisor changes and the research plan will be drastically revised, submit the request for modification of research plan.
Expenditures can be made if they are in line with the research and study plans in the application.
In principle, the Next Generation Plus should be used in accordance with the application form. Please consult us in advance if you change the initial plan due to unavoidable/unforeseen circumstances. You may use the research funds according to your own research. If the budget related to Next Generation Plus is insufficient, the shortage can be covered by the research funds.
Premiums for personal voluntary insurance cannot be paid from this budget. However, if joint research is conducted with an outside researcher, and the insurance is required by regulations of the partner institution for the joint research, it may be paid for as a necessary expense for the research.
From the viewpoint of effective use, it is possible under suitable conditions. Prerequisites: The research facilities and equipment must be essential to the recipient’s research and must be available for a sufficient amount of time to achieve the purpose of the research. Requirements for shared use: The equipment must be used for other research, etc., to the extent that it does not interfere with the implementation of the recipient’s research, and the burden of expenses in case of damage, etc., must be clarified.
Its expenditure can be made under the “Other” of the type of expense.
The cost of consulting with a patent attorney for the application, registration, maintenance, preservation, and filing of a new patent (new right) based on the results of research and development during this period cannot be paid from the budget of this project.
Goods purchased with research funds belong to Tokyo Tech and cannot be taken by the recipient to outside Tokyo Tech. They will be maintained, managed, and utilized by Tokyo Tech in principle.
The Next Generation Plus should be used in accordance with the plan stated in the application.
Please make purchases in accordance with the plan stated in the application for the Next Generation Plus. If there are any changes in the plan, it is not necessary to purchase all items even if they are listed in the application form. Please note that there are some items that cannot be included in this project expense even if you have applied for them.
In principle, we would like you to spend as you apply, but if you are presenting your research results at other conferences, you can spend it as well.
You can apply every year, regardless of whether you have been selected or not in the past, but the total maximum amount for three years will be 2,100,000 yen.
Travel expenses basically consist of transportation, daily allowance, and lodging. For more information, please contact our travel expenses staff.
Since off-campus study is an obligation of the recipient, the research incentives will continue. Please note that a leave of absence from Tokyo Tech will be subject to the requirements for the revocation of funding.
In the case of a long-term off-campus study whose return to Japan is after the end of January, expenses can be paid from the current year’s budget by the estimated payment (概算払) as long as the travel expenses are within the support period and its amount is fixed. The same applies to business trips that expand from one fiscal year to another. However, please consult us in advance.
This is possible if it is necessary for the purpose of off-campus study or for the execution of research. If you also receive overseas travel expenses from other budgets, please make an appropriate distinction of budgets between this project and other projects.
You can receive the fare in the form of an advance payment. If you commute to an off-campus institution, you will be reimbursed for actual expenses. For more details, please refer to the Replacement Fare Entry Manual.
The ownership belongs solely to Tokyo Tech. You are allowed to use the goods for off campus as long as they are necessary for your research and are taken out of Tokyo Tech temporarily. However, please be sure to return it to the laboratory after the period of support.
If you are making one trip combining this project with other projects, and it is possible that you can properly distinguish expenses between this project expense and other projects. Please check with the person in charge of travel expenses regarding the application procedure.
You can receive supports from this project and those academies. In addition, you must clearly distinguish between two expenditures, so please be sure to consult the office of the Tokyo Tech Academy you are registered.
Yes, you can. Please make an appropriate separation of expenses between this project and another when you make one trip for those projects.
Please consult with your academic supervisor before proceeding with off-campus study. There is no need to contact the office in advance unless you apply for the Off-Campus Study Plus. If you receive travel expense support through the Off-Campus Study Plus, you are required to submit a report within two weeks after the completion of the study. In addition, whether you receive the Off-Campus Study Plus or not, please report in the Activity Report to be submitted once a fiscal year.
It is recognized as off-campus study.
Internships are recognized as off-campus studies. It is desirable that the activity of the research assistantship is related to your own research.
It is not recognized as off-campus study because it is not research.
Please make your own arrangements in consultation with your academic supervisor. This project will not introduce or mediate any off-campus study.
The career development content list is available on the ACTIVITY page of this website.
Courses must be taken during doctoral degree program. However, this does not apply to students registered for the Tokyo Tech Academies.
If you count it as an obligation for this project, it cannot be included in the number of credits for completion requirements. If you take more than two courses from the career development content list, you may include the courses that exceed two in your completion requirements.
The career development content list is available on the ACTIVITY page of this website. Choose by your interests.
Please identify the organizer from the career development content list and apply in person. Prior notification to us is not required unless this project office is the organizer.
There is no need to get any certification from the organizer, but please fill out the activity report and submit it. However, please note that if a false statement is found, your support may be revoked.
We held a workshop with the attendance of all the members of this project in March FY 2022, where D3 students presented how the results of their doctoral research can benefit society to non-specialized faculties and students. In addition, a meetup was held in the metaverse space. You can see other events by checking the career development content list on the ACTIVITY page of this website.
Please let us know why you are unable to attend in detail. We will get back to you.
Apply at the earliest possible time after you are selected. In addition, you must apply as long as you have the opportunity to apply. For details, please read the guideline carefully.
If you are not selected as DC2, your support by this project will continue. On the other hand, if you are selected as you will have to withdraw from this project because you will not be able to receive duplicate government funds.
All events and other activities that have fixed conditions on an annual basis must be fulfilled. We would also like you to fulfill off-campus studies and classes as much as possible, but please consult us if you have any questions, as it depends on your individual situation.
Include “JST SPRING, Grant Number JPMJSP2106” in the acknowledgements. Please refer to the guideline for an example of acknowledgement.
If the paper contains any results obtained after you were selected for this project, please include JST SPRING in the acknowledgements.
Since there is no employment relationship between Tokyo Tech and the selected applicants, they will be required to join their own insurance. You will probably get the National Health Insurance system, but please check with your local government office.
Please check with your local tax office. For your reference, we have posted a guide to filing tax returns on this project website.
Please check with your local tax office. As far as we have confirmed, the enrollment fee, tuition, and commuter pass are not considered necessary expenses.
e-TAX may be one choice, but please contact the tax office with jurisdiction for details.